Ohio Water Development Authority - Serving Ohio Since 1968

Disbursement Forms



DISBURSEMENT PROCEDURES

These procedures are applicable for all loans approved by the Ohio Water Development Authority.

A completed LGA Payment Instruction Form must be submitted to Ken J. Heigel, P.E., Chief Engineer, Ohio Water Development Authority, 480 South High Street, Columbus, Ohio 43215 prior to the first disbursement. A copy of this form specific to your project was mailed to the local government agency (LGA) with the OWDA loan agreement.

For contractors receiving payments directly from OWDA, a completed Contractor Payment Instruction Form must be submitted by the contractor to Ken J. Heigel, P.E., Chief Engineer, Ohio Water Development Authority, 480 South High Street, Columbus, Ohio 43215 prior to the first disbursement to the contractor.

Each reimbursement request should be sent to Ken J. Heigel, P.E., Chief Engineer, Ohio Water Development Authority, 480 South High Street, Columbus, Ohio 43215, and must include the following items:
  • A completed on-line fund payment request form with original signature from the LGA summarizing the amounts requested and the company being reimbursed. This form is completed on-line, printed and submitted with the items listed below. Click here for instructions to complete the on-line fund payment request form.
  • A copy of each invoice listed on the on-line fund payment request form.
  • A completed OWDA’s Contractor’s Estimate form for each contractor listed on the on-line fund payment request form. This form must include original signatures by the LGA, engineer, and the contractor. All estimates must be numbered and must be submitted in numerical order. A contractor’s estimate form is not required for engineering services.

With each contractor’s estimate form, supporting documentation of work completed should be submitted. OWDA’s Contractor’s Estimate Continuation Sheet form can be used or the contractor’s detailed schedule of values can be used. Supporting documentation submitted on paper larger than 8 1/2 x 11 inches will not be accepted.

All reimbursement requests are processed in the order they are received. Once a week, OWDA will submit completed vouchers to our banks for processing. OWDA’s banks will then process either a check or transfer the funds via federal wire.

Blue ink is preferred for original signatures. Faxed submittals and requests with photocopied signatures cannot be processed.

Instructions for On-line Fund Payment Request
Contractor’s Estimate - Excel

Contract Completion Certificate

CHANGE ORDER PROCEDURES


For OWDA loans
  • Submit three copies of a completed OWDA Change Order form to Ken J. Heigel, P.E., Chief Engineer, OWDA, 480 South High Street, Columbus, Ohio, 43215. All copies must have original signatures from the local government agency (LGA), the engineer, and the contractor. Three copies of the support documentation should be submitted with the change order form.
  • Change orders must be submitted in numerical sequence and cannot appear on the Contractor’s Estimate until after OWDA approval.
  • Approved change orders will be returned with a cover letter and two copies of the change order.


For Water Pollution Control Loan Fund (WPCLF) loans
  • The WPCLF Change Order form must be used. Please contact your DEFA project engineer for specific DEFA change order approval requirements.
  • DEFA will transmit approved change orders to OWDA for further processing.
  • OWDA will return fully executed change orders to the LGA.
  • Change orders must be submitted in numerical sequence and cannot appear on the Contractor’s Estimate until after approval by DEFA.


For Drinking Water Assistance Fund (DWAF) loans
  • The DWAF Change Order form must be used. Please contact your DDAGW project engineer at Ohio EPA for specific DEFA change order approval requirements.
  • DEFA will transmit approved change orders to OWDA for further processing.
  • OWDA will return fully executed change orders to the LGA.
  • Change orders must be submitted in numerical sequence and cannot appear on the Contractor’s Estimate until after approval by DEFA.


OWDA Change Order
WPCLF Change Order
DWAF Change Order


RELEASE OF RETAINER FUNDS

Submit a Release of Retainer Form for disbursement of contractor retainage money to the LGA.

LOAN CLOSURE

Please submit a Close Loan Letter to OWDA for loan closure. Timely loan closing benefits the LGA by allowing OWDA to base repayment invoices to the LGA on the disbursed loan amount, rather than the total loan amount encumbered. For WPCLF and DWAF loans please contact OEPA DEFA for loan closure procedures.

Close Loan Letter

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